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Form a structured Friends of Greenspace group

Create a rulebook

The second step to formalise your group is to create a rulebook. A rulebook is a set of rules that tells everyone how the group works and what it stands for.

Writing a rulebook establishes the group's values and principles which is necessary for handling finances and working with other organisations.

The main goals of your rulebook must be to

  • provide a clear set of goals of what you want the group to achieve
  • provide a framework on how to make decisions internally 
  • establish credibility with external groups, businesses and people
  • clarify the responsibilities of each member
  • helps connect with other groups. 

When you write your rulebook you must include 

  • the name of your group which can be relevant to the area where you will operate. Be aware that The City of 91¸£ÀûÉç Council holds rights to park names
  • the geographical area where you will operate and hold activities
  • how the management commitee is elected
  • the committee's roles and responsibilities, such as opening a bank account and applying for grants
  • what the process of your meetings is. Agree on when and how to have general meetings, annual meetings, and extraordinary meetings 
  • book an annual general meeting (AGM) as a constituted group is required to hold an AGM each year and let members know 21 days in advance
  • explain who can join and if there are fees involved
  • your group's short and long term goals
  • your equal opportunities policies.

 

Friends of 91¸£ÀûÉç Greenspace Information Pack

Please note that some of our downloads might not be accessible. If you need help please contact us at parks@edinburgh.gov.uk. Published on: 22 March 2019.

See pack for sample constitution

Speak to a Parks and Greenspace representative

Email us with any questions